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JOB DESCRIPTION – STUDENT ADMINSTRATIVE ASSISTANT
Office of Human Resources/Payroll and Accounting, Bethany College
POSITION TITLE: Student Administrative Assistant
SUPERVISOR: HR/Payroll Manager/CFO
FUNCTIONS: To provide clerical and secretarial support for HR and accounting area
Primary functions include:
1) Maintain confidential files and data assigned by the HR/Payroll Manager
2) Provide support in accounting area which may include support for answering telephones, greeting students and visitors, arranging for appointments and referrals, typing and filing.
RESPONSIBILITIES:
Ø Data management & word processing for Human Resources
Ø Update recruitment data and complete word processing in recruitment.
Ø Assist with timesheets and leave paper work. Assist with payroll entry.
Ø Customer service duties include phone reception, greeting people, copy and filing
Ø Assist with data base on student employees including I-9 and W-4
Ø Assist accounting employee with office resources as needed
Ø Perform other clerical duties as assigned
POSITION REQUIREMENTS:
Ø 10 hours/week during school year
Ø Full year's commitment desired because of the time-consuming training involved
QUALIFICATIONS:
Ø Experience in performing administrative duties of a confidential nature.
Ø Experience with Microsoft Office Suite
Ø Knowledge of modern office practices and procedures
Ø Computer word processing and data entry skills
Ø Highly responsible, accurate, and respectful of confidential materials
Ø Ability to work as a team member with staff
Ø Excellent organizational skills. Ability to handle multiple projects or assignments concurrently and be very results-orientate.
Ø Ability to learn and take directions
Ø Ability to project a positive, concerned image to internal and external customers.
STANDARDS OF PERFORMANCE:
Ø Periodic evaluation by the HR/Payroll Manager in conjunction with the CFO
Career Services
Lower Warner Hall
785.227.3380 Ext. 8230
Fax: 785.227.3500
Career_service@bethanylb.edu
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